Submission

This page contains the submission guidelines and requirements. Please read all the information on this page before submitting an entry. The online submission form is at the bottom of the page.

Overview

  • The submission deadline is 11:59 PM Wednesday 31 July 2024 (Melbourne time, UTC +10:00); entries received past this time will not be considered.
  • To enter the competition, a research project must be submitted via the online submission form.
  • We recommend that you complete the submission form using a desktop computer.
  • The submission form can be completed by a School Contact (including home school) or student team.
  • Each student is limited to one entry into the competition.
  • If you are a School Contact submitting multiple entries; you must complete the submission form again for a different entry.
  • We recommend that you avoid delaying the submission until the day of the deadline to avoid issues and allow time for changes if needed.

Submission Requirements

Project Type

  • The person completing the online submission form must declare the type of project being entered: report (A4, slideshow) or visual display (single-page poster, short video). The two types of entries will be judged separately, with prizes awarded for the best projects of each type.

School Contact Details

  • The School Contact must provide their full name, email, contact number, and school (including home school).

Student Team Details

  • All students in the team must provide their full name and year level.
  • The team must nominate one student as the Corresponding Author and provide that person’s email.

Declaration

  • A declaration form must be completed and uploaded as part of the submission process.
  • The declaration requires signatures from the School Contact and the students in the team, declaring that the submitted project is the students' own work.
  • If a team comprises students from different schools, one declaration form must be completed and uploaded for each school.
  • If Section B of the declaration form is not signed by a School Contact, the entry will not be eligible to be shortlisted for awards and prizes.
  • If the declaration form is not adequately filled out, the entry will not be considered.

Download the declaration form (PDF 162.4 KB)

Notes

  • If a submission is missing the required information (contact details, declaration form, project files), it will not be considered.
  • We recommend that you gather the contact details for all relevant persons and project files well ahead of the submission deadline.
  • Only files submitted through the online submission form will be considered for judging.
  • Do not send files to the Outreach Team via email; these will not be considered.
  • See below for further details regarding file upload requirements.

File Upload Requirements

  • The online submission form will accept the following types of project outputs with specific file extensions:
    • Report (A4 or slideshow): .pdf
    • Single-page poster: .pdf
    • Code/programming script: .pdf
    • Video: .mp4, .mov, .avi, .flv, .mkv, .wmv
    • Audio: .m4a, .mp3, .mp4, .wav, .wma
  • If the project is a report that comprises sections involving code/programming script; it can be included in the report as part of the appendices and does not need to be uploaded separately.
  • Any code or programming script should be presented in PDF format, clearly labelled with a page break between separate scripts.
  • There is a size limit of 100 MB for each file.
  • Only one file is permitted for each type of project output.
  • All files must be related to the project.
  • File extensions which will not be accepted by the submission form include: .rar, .zip, .exe, .ppt, .pptx, .pptm, .pps, .ppsx, .ppsm, .xls, .xlsx, .xlsm, .csv, .txt, .jpeg, .jpg, .png, .htm, .html, .xlm, .doc, .docx, .r, .py, .m, .c, .cs, .java, .pl, .sh.
  • It is the students’ and School Contact’s responsibility to ensure:
    • the project files comply with the above requirements,
    • the project files are converted to the acceptable file extensions if necessary, and
    • all uploaded files are not corrupt (unable to be opened).
  • Files which do not comply with the file requirements will not be accepted by the submission form.
  • Files which cannot be opened will not be considered.
  • Files not received via the submission form will not be considered.

Page/Length Requirements

  • Video and audio files must not exceed 5 minutes in length.
  • Reports (A4 or slideshow) must not exceed 20 pages (or slides) in length. This limit excludes any tables, figures, appendices or references. There is no minimum page requirement.
  • Please exercise reasonable judgment when deciding on the size of other types of project outputs.

Updating a Submitted Entry

  • It is the School Contact and students’ responsibility to ensure all details and files are correct. A confirmation email will be sent to both the School Contact and Corresponding Author upon completion of the submission form. Check junk/spam/promotions folder if the confirmation email is not in the inbox.
  • If you need to make changes to a submitted entry, email us (ms-outreach@unimelb.edu.au) with as much detail as possible and we will send you a link to update the submission. DO NOT email any files to us; they will not be considered.
  • If you make multiple submissions for the same entry (same project and team); the Outreach Team will process the most recently submitted entry.

Submission Form

The online submission form will close at 11:59 PM Wednesday 31 July 2024 (Melbourne time, UTC +10:00). Please ensure you have read the above information fully before submitting an entry.

Submission will open in May